Stop losing
billable revenue.
Capture every billable hour, track expenses, manage absences, and send billable time to accounts with export files for Xero, QuickBooks and Sage — with costing layers you name yourself, write-off visibility, and frozen billing rates built in.
From €40.00/month · 30-day free trial · No credit card
Or try the construction demo: Acme Construction →Book a 20-minute walkthrough →30-day free trial · No credit card required
Everything you need to bill correctly
Every feature answers one question: what does this mean for your billing?
Live Timer
Capture time as it happens — not at end of day when half of it is forgotten.
Manual Timesheet
Log past work or adjust entries with full audit trail. Nothing lost, nothing unexplained.
Clock In and Clock Out
Switch on clocking times and people enter when they started and finished instead of hours. Track works out the hours and takes a one-hour unpaid break off any shift over six hours.
Work Hour Codes
Label each entry Basic, Overtime, Night and so on — codes you set up yourself, shown on the timesheet.
Client Management
Custom rates per client — every entry billed at exactly the right rate, automatically.
Expenses and Approvals
People log expenses with a photo of the receipt. A manager approves them, or rejects them with a reason.
Send to Accounts
Send everything ready to bill in one action — one batch per client, each with its own invoice number. Export files for Xero, QuickBooks and Sage, or a plain CSV.
The Billing Trail
Billable time moves from recorded to approved, sent and invoiced. Mark a send invoiced, reverse a send that was wrong, and record a write-down and its reason as you send.
14 Built-in Reports
WIP, aged WIP, utilisation, billing history, daily activity, audit trail — all exportable to CSV.
Timesheet Locking
Lock completed periods — no retroactive changes, no disputed edits.
Team Timesheet View
See every employee's week in a single grid. One screen, full visibility across your entire firm.
Submit and Approve Weeks
Employees submit their week. A manager approves it, or sends it back with a reason. An approved week is closed — no time can be added, changed or deleted until a manager reopens it.
Your Own Employee Fields
Add fields to each person, such as Department. Filter and group reports by them, and every CSV that names a person carries a column for each.
Dashboard & KPIs
Total hours, billable %, unbilled WIP, top clients — all on one screen.
Your Currency
Choose your organisation currency — EUR, GBP, USD, AUD, CAD or NZD. Every rate, report and export uses it consistently.
Billing Rate Snapshot
The rate at time of entry is frozen forever. Rate changes never corrupt historical WIP. Billing integrity guaranteed.
Absence Management
Leave requests, sick days, half-days and approval workflows — built into your timesheet, not a separate system.
Organisation Branding
Your logo and colours throughout the app.
My Account
Everyone can change their password or delete their own account. The owner can transfer ownership or close the organisation.
Stored in Ireland
Your data is stored in Ireland, in the Amazon Web Services Dublin region.
Your trade, your words
Rename anything. The change lands everywhere — timer, timesheet, every report, every export.
Client, Task, Employee and Notes are yours to name. Change them once in Settings and the whole product follows.
Solicitors
Client·Matter
Accountants
Client·Engagement
Construction
Project·Phase
Manufacturing
Job·Operation
Same costing engine underneath. Different words on screen.
Cost work the way you actually cost it
Two extra fields, named by you, running through every report.
Every hour is recorded against a client and a task. Add up to two more layers of your own — name them, fill them, and they appear everywhere: the timer, the timesheet grid, report filters, group-by and every CSV export.
Construction
Site·Cost code
Engineering
Job·Drawing number
Manufacturing
Die·Part
Group any report by any of them. Labour cost by cost code. Hours by site. Time by part number.
They are analysis fields. They never change what you charge.
Your best client might be your worst
Every firm has a client who absorbs more time than they pay for. Most firms cannot name them.
Track records the hours you write off as well as the hours you bill — against the client who caused them. So a headline rate and a real rate sit side by side.
Tolvern Print
Headline rate
€162/hr
Effective rate
€65/hr
Billable hours
64.5
Absorbed hours
95.2
Recovery
40.4%
More time given away than charged for. On a billable-only view, nothing looks wrong.
Every client, every period, on one screen.
Absence Management — built into your timesheet
Annual leave, sick days, half-days and custom absence types — managed directly alongside your time entries. No separate HR system, no exports between tools.
- Annual leave requests and approval workflows
- Sick day and half-day tracking
- Entitlement tracking per employee
- Team calendar view
- Absence reflected in timesheet reporting
- Full audit trail of approvals and rejections
Included in the base plan — no add-on required.
Monthly team calendar — colour-coded by absence type
Full year view — plan ahead and spot patterns
See it in action
Real screenshots from the live app.
WIP dashboard — every unbilled hour on one screen
One-click timer — capture time as it happens
Weekly timesheet — full visibility per employee
WIP report — know exactly what to invoice
Built for any firm that costs its hours
Billed to a client or absorbed into a job — the engine underneath is the same.
Solicitors
Matter-based billing, client accounts and WIP by client — built for how solicitors work.
Accountants
Client billing, expenses, team timesheet visibility — without the complexity of full practice management software.
Consultants
Multiple clients, varying rates, reimbursable expenses — all captured correctly and billed at the right rate.
IT & Services Firms
Project hours, staff costs, billing exports — everything in one place without a spreadsheet in sight.
Construction
Projects, phases and cost codes — labour costed to the job, not just logged against a week.
Engineering & Manufacturing
Job, operation, die, part — cost every hour to the unit of work that matters to you.
Why not just use…
Other tools were not built for how professional services firms actually bill.
vs Spreadsheets
- ✓No formula errors or broken references
- ✓Multi-user — no version conflicts
- ✓Live WIP calculated automatically
- ✓Full audit trail on every change
- ✓Access from anywhere, on any device
vs Toggl / Harvest
- ✓Built for billing, not just time logging
- ✓Live WIP dashboard — not just hours
- ✓Frozen billing rate snapshots
- ✓Timesheet locking for billing integrity
vs Practice Management Software
- ✓Set up in minutes, not months
- ✓No consultant or implementation project
- ✓Simple per-user pricing — no enterprise quotes
- ✓Start using it today — no training required
Why teams choose Kuptero Track
Everything that makes the difference when billing accuracy matters.
Every billable minute captured — live timer or manual entry, nothing falls through the cracks
Billing rates frozen at the moment of entry — historical WIP never changes, no retroactive errors
14 reports covering WIP, utilisation, billing history, daily activity and more — all exportable
Full team visibility across all employees from a single timesheet view
Weekly submit and approve — an approved week is closed to changes until a manager reopens it
Send to accounts in one action — export files for Xero, QuickBooks and Sage, with invoice numbers, and a send can be reversed if it was wrong
Choose your organisation currency — EUR, GBP, USD, AUD, CAD or NZD — applied consistently across every rate, report and export
Absence management built in — leave requests, approvals and entitlement tracking without a separate HR system
Simple, transparent pricing
No hidden fees. No long contracts. Pay for what you use.
Kuptero Track
Base plan
€4/user/month
Minimum 10 users · €40.00/month
Included
Absence Management
Leave requests, approvals, entitlements, team calendar
Organisation Branding
Your logo and colours throughout the app
Rostering
Shift scheduling and rota management
Start capturing every billable hour.
Designed for any firm that costs its hours. Start your free 30-day trial today.